If you use Asana for project management, you already know how great it is for keeping tasks organized. But when it comes to artwork approvals? Things can get messy—fast.

Maybe you’ve been there:

• A designer uploads the latest version of an artwork file in Asana.

• Feedback is scattered across task comments, emails, and Slack messages.

• Someone approves the wrong version.

• Deadlines slip. Chaos ensues.  

Sound familiar?

Managing artwork in Asana alone can be challenging. You need a platform that lets you track and manage all your artwork files with intuitive artwork management features—without having to abandon the project management platform your team is already accustomed to.

With the Asana + Artwork Flow integration, you can streamline your artwork management process without disrupting your existing workflow in Asana.

Now, let’s look at why artwork management feels so chaotic in Asana.

The biggest pain points of managing artwork in Asana

1. Feedback is all over the place

Comments, emails, and DMs—it’s tough to track who said what and which version is final. Asana doesn’t have built-in proofing tools, so feedback often gets lost in long task threads and errors slip through despite multiple reviews.

2. Version control is a nightmare

Without a dedicated artwork management system, teams often upload multiple versions of the same file in Asana. It’s easy to lose track of the latest version, leading to costly mistakes.

3. Compliance checks are manual (and risky)

For industries with strict regulations (cosmetics, food & beverage, pharma, etc.), artwork compliance is crucial. But Asana alone doesn’t provide automated compliance checks, increasing the risk of packaging errors.

4. Too many manual updates

Keeping Asana up to date with artwork progress is a hassle. You’re constantly marking tasks as complete, updating descriptions, and ensuring everyone is on the same page.

How the Asana + Artwork Flow integration fixes this

Now, let’s talk solutions. By integrating Artwork Flow with Asana, you can automate and simplify your artwork management process. Here’s how it works:

1. Kickstart your artwork project right from Asana

Users can trigger an artwork project in Artwork Flow directly from Asana by filling in essential project details such as:

• Project Name

• Project Manager

• Due Date

• Project Template (from Artwork Flow)

Additional custom fields can be created and configured based on project requirements.

2. Automate project creation

Let’s say your team creates a task in Asana called ChocoBites – New Packaging Design

• You select a project template, and Artwork Flow creates a new project based on that selection.

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• If task assignees are pre-defined in the Artwork Flow template, they are assigned automatically.

• If not, you can assign collaborators directly from Asana before the project starts.

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To ensure better control, users can also configure an additional field, such as Project Progress, where the project is only triggered once a specific status is selected.

For example, you can add a Project Progress field in Asana and set it so that the project is only triggered when the status is changed to Ready for Execution.

3. Get instant notifications

Once the project starts, an automated notification is sent in Asana with a direct link to the project in Artwork Flow, allowing your team to track progress seamlessly.

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4. Let Artwork Flow handle proofing & approvals

• Once the project is live in Artwork Flow, assignees complete their tasks according to the configured project template.

• Reviewers use built-in tools to annotate files, give approvals, and ensure compliance by using Artwork Flow tools.

• As tasks are completed, the workflow moves smoothly, and the project is automatically marked as complete in Artwork Flow.

5. Automatic updates in Asana

• When the artwork is approved, the ChocoBites – New Packaging Design task in Asana is automatically marked as Completed.

• A direct link to the finalized project in Artwork Flow is added to the Asana task.

• You can continue working on your next steps without switching between platforms.  

No more manually updating statuses—Artwork Flow keeps everything in sync.

Why you’ll love this integration

1. No more manual updates

The integration automates project creation and status updates.

2. All feedback in one place

No more chasing comments across different platforms.

3. Faster approvals

Streamlined proofing tools speed up the process.

4. Better compliance & version control  

Every file stays in Artwork Flow, ensuring accuracy.

Ready to make artwork management in Asana easier?

If you love using Asana for project management but struggle with artwork approvals, this integration is a game-changer. It lets you keep your workflow in Asana while leveraging the power of Artwork Flow for artwork-specific tasks.

Want to see it in action? Try the Asana + Artwork Flow integration today and take the hassle out of artwork management!

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